Administrative Regulations Home
Recording of Class Lectures by Students
Quiet Hours and No Loitering
Purchasing
Procurement Card (P-Card)
Printing Guidelines
Payment of Medical Care Costs for Student Athletes
Parking and Traffic Regulations
Outside Employment
Excused Absences for Students Called To Active Military Service
Blinn Announcement (Mass Email) Guidelines
Building Access Key and Card Regulation
Institutional Scholarships/Pell Grant Award Coordination
Information Resources Acceptable Use, Security and Copyright Infringement
Incivility Protocol
Hiring Manager’s Guide For Faculty and Staff
Graduation
General Educational Development Test Administration
Flexible Work Schedules
Financial Support for Student Organizations
Final Course Grade Appeal
Faculty Workload, Teaching Load, and Office Hours
Faculty Professional Development
Unearned Tuition Assistance Funds
Facility Naming Rights
Externally Funded Grants and Contracts
Expulsion of Students from Class
Expressive Activities on Campus by Students and Employees
Employee Progressive Discipline
Employee Performance Evaluations
Assistance Animals - Emotional Support Animals
Cell Phone Allowances
Emergency Response Plan
Employee Book Voucher
Emergency Procedures Manual
Athletic Department Drug Testing
Drug and Alcohol Prevention Program (DAAPP)
Disposal of Property
Display Screen Guidelines
Discretionary Time
Direct Deposit, Payroll
Capital Asset Guidelines
Campus Security Authorities
Campus Carry
Information Systems and Services
Information Systems and Information Integrity
Information Systems and Communications Protection
Information Systems Supply Chain Risk Management
Information Systems Security Planning
Administrative Organization Plan - Councils and Committees
Information Systems Security Assessment and Authorization
Information Systems Risk Assessment
Prohibited Technologies and Covered Applications
Information Systems Media Protection
Information Systems Maintenance
Information Systems Security Program
Information Resources Acceptable Use, Security and Copyright Infringement
Information Systems Incident Response
Information Systems Identification and Authentication
Information Access Control
Photo Identification (ID) Card
Faculty Credentialing Procedures
Blinn Alert Notification
Student Code of Conduct
Approved Vendors for Apparel and Promotional Items
Alternate Work Location
Admission Requirements and Registration Eligibility
Web Accessibility
Board Policy/Administrative Regulations Development and Approval
Quarantine Leave for Certain Law Enforcement and EMS Personnel
Outdoor Intramural Spaces Guidelines
Name, Image, and Likeness
Indoor Tabling Guidelines
Hazing Prevention
Credit by Examination, Prior Learning Assessment, Awarding Credit
Additional Education During Term of Employment
Post Accident Drug and Alcohol Testing
Personal Leave
Prohibition Against Inducements, Commission and High-Pressure Recruitment Tactics for Service Members
Continuity of Operations Plans
Employee Complaints
Community Users of the Blinn College Library
College District Closures
College District Brand Guidelines
College Catalog Policy
Information Systems Physical and Environmental Protection
Information Systems Personnel Security
Information Systems Contingency Planning
Information Systems Configuration Management
Information Systems Awareness and Training
Information Systems Audit and Accountability
Awarding Incomplete Grades
Athletic Awards Criteria
Assessment of Instructional Programs and Courses
Board Policy CS - Information Systems

Administrative Regulations Home Recording of Class Lectures by Students Quiet Hours and No Loitering Purchasing Procurement Card (P-Card) Printing Guidelines Payment of Medical Care Costs for Student Athletes Parking and Traffic Regulations Outside Employment Excused Absences for Students Called To Active Military Service Blinn Announcement (Mass Email) Guidelines Building Access Key and Card Regulation Institutional Scholarships/Pell Grant Award Coordination Information Resources Acceptable Use, Security and Copyright Infringement Incivility Protocol Hiring Manager’s Guide For Faculty and Staff Graduation General Educational Development Test Administration Flexible Work Schedules Financial Support for Student Organizations Final Course Grade Appeal Faculty Workload, Teaching Load, and Office Hours Faculty Professional Development Unearned Tuition Assistance Funds Facility Naming Rights Externally Funded Grants and Contracts Expulsion of Students from Class Expressive Activities on Campus by Students and Employees Employee Progressive Discipline Employee Performance Evaluations Assistance Animals - Emotional Support Animals Cell Phone Allowances Emergency Response Plan Employee Book Voucher Emergency Procedures Manual Athletic Department Drug Testing Drug and Alcohol Prevention Program (DAAPP) Disposal of Property Display Screen Guidelines Discretionary Time Direct Deposit, Payroll Capital Asset Guidelines Campus Security Authorities Campus Carry Information Systems and Services Information Systems and Information Integrity Information Systems and Communications Protection Information Systems Supply Chain Risk Management Information Systems Security Planning Administrative Organization Plan - Councils and Committees Information Systems Security Assessment and Authorization Information Systems Risk Assessment Prohibited Technologies and Covered Applications Information Systems Media Protection Information Systems Maintenance Information Systems Security Program Information Resources Acceptable Use, Security and Copyright Infringement Information Systems Incident Response Information Systems Identification and Authentication Information Access Control Photo Identification (ID) Card Faculty Credentialing Procedures Blinn Alert Notification Student Code of Conduct Approved Vendors for Apparel and Promotional Items Alternate Work Location Admission Requirements and Registration Eligibility Web Accessibility Board Policy/Administrative Regulations Development and Approval Quarantine Leave for Certain Law Enforcement and EMS Personnel Outdoor Intramural Spaces Guidelines Name, Image, and Likeness Indoor Tabling Guidelines Hazing Prevention Credit by Examination, Prior Learning Assessment, Awarding Credit Additional Education During Term of Employment Post Accident Drug and Alcohol Testing Personal Leave Prohibition Against Inducements, Commission and High-Pressure Recruitment Tactics for Service Members Continuity of Operations Plans Employee Complaints Community Users of the Blinn College Library College District Closures College District Brand Guidelines College Catalog Policy Information Systems Physical and Environmental Protection Information Systems Personnel Security Information Systems Contingency Planning Information Systems Configuration Management Information Systems Awareness and Training Information Systems Audit and Accountability Awarding Incomplete Grades Athletic Awards Criteria Assessment of Instructional Programs and Courses Board Policy CS - Information Systems

Emergency Procedures Manual

BLINN COLLEGE ADMINISTRATIVE REGULATIONS MANUAL

SUBJECT: Emergency Procedures Manual

EFFECTIVE DATE: October 21, 2014

BOARD POLICY REFERENCE: CGC

PURPOSE

The safety of all Blinn College students, faculty/staff, and visitors is of utmost importance. Blinn College will help ensure the safety of all individuals on our campuses through means of policies and procedures that encompass both emergency situations and daily activities. Our goal is to provide a multi-hazard approach that encompasses the four phases of emergency management: mitigation, preparedness, response, and recovery.

PROCEDURES/GUIDELINES

See attached manual.

Emergency and Safety Overview

Purpose

Scope of Authority

Blinn College Emergency Management and Safety oversee all emergency and safety procedures and will be responsible for making sure all appropriate compliance, emergency, safety and other related issues are met.

Communication

All communications regarding status of Emergency and Safety issues, policies and procedures should be directed to the Emergency Management/Safety Manager or appropriate Vice Chancellor.

Accountability

It will be the responsibility of the Blinn Emergency Management/Safety Manager to ensure appropriate policies and procedures are developed, implemented, reviewed and revised.

Additionally, he/she will have the authority to enforce and follow up on any discrepancies. It is expected that all faculty, staff, students and visitors will adhere to all emergency and safety policies and procedures.

Emergency Response

Blinn College has several trained, certified, and licensed faculty and staff in a variety of emergency and health fields. However, during an emergency, scene command and control must be maintained. Therefore, the only groups/individuals that have authority to respond to any emergency scene are: Police, Emergency Management/Safety, and Campus Health Clinic RNs. At their discretion, they may use the skills and expertise of other Blinn personnel, but these individuals will fall under the command and control of the authorized responders.

During an emergency, all personnel other than emergency personnel or those who have been asked to respond or assist, must clear the area.

General Safety

Safety is everyone’s responsibility at Blinn College. Therefore, if anyone sees or is involved in an action or work that they feel is unsafe, they have the authority to stop the job. If this occurs, the following takes place:

Notification
1. Maintenance Supervisor and/or
2. Emergency Management/Safety Manager

Review
1. Concerns
2. Policy/procedure
3. Task

Evaluation
1. Discuss situation
2. Make corrections if required

Resume tasks/ action

IT IS UNDERSTOOD THAT STOPPAGE OF WORK OR REPORTING OF ITEMS FOR SAFETY CONCERNS IS WITHOUT CONSEQUENCE.

Emergency and Safety Equipment

The safety of all Blinn College students, faculty/staff, and visitors is of utmost importance. Blinn College will help assure the safety of all individuals on our campuses through means of safety and emergency equipment that encompass both emergency situations and daily activities. Our goal is to preserve life, limb and property.

Scope of Authority

It will be the responsibility of the Blinn Emergency Management/Safety Manager to help assure practices, procedures and policies are developed, implemented, reviewed and revised.

Additionally, he/she will have the authority to enforce and follow up on any discrepancies.

Communications

All communications regarding emergency or safety equipment will be directed through the Blinn Emergency Management/Safety Manager.

Accountability

Safety supplies and equipment are available for all college employees. These are generally found in the maintenance areas or from the Emergency Management/Safety Manager. Employees are encouraged to utilize these items as appropriate.

Any person found misusing, deliberately disabling, destroying, altering, or removing any safety or emergency equipment or devices without approval or authority, will be found in violation of Blinn College safety and emergency policies and procedures. Therefore, the college shall retain the right to pursue any appropriate disciplinary actions.

Active Shooter

Purpose

It is possible that an extreme condition may occur in which an active shooter may enter your building. If this extreme condition exists, the following should be used as a guide to assist you in proper responses and actions to take. Blinn College will initiate a lockdown. This is a defensive effort to help mitigate the effects of a shooter situation.

Procedure

Call 911.
If you cannot speak, leave the phone “open” so dispatch can hear
1. Remain as calm as
2. If the shooter is not in your room/area and you have a clear path of escape and exit, LEAVE IMMEDIATELY.
  1. DO NOT leave if you do not have a clear path
  2. Warn others on your way
  3. Your safety is number
    1. Do not carry
    2. Keep your hands
    3. Do not stop and try to save others; warn
  4. Try to observe as many details as These descriptions can be of valuable help to emergency responders.
  5. Expect to be stopped, searched, or questioned by law
3. If you cannot leave:
  1. LOCK
  2. Turn off
  3. Close blinds/cover door
  4. Turn off any device that emits
  5. Stay out of
  6. Remain
  7. DO NOT respond to anyone unless you can verify the requests are from an “authorized” college or emergency official.
  8. If a shooter enters you room/area:
    1. Try to remain
    2. DO NOT provoke the
    3. If you are being held hostage:
      1. Be patient and
      2. Follow the instructions of your

Do not appear hostile or
Do not look the aggressor in the
Do not talk down to the
Be
You have the option to engage or try to flee from the captor if you feel your life is in immediate danger and there is no other option for you to make. This is a personal decision that you must make. Neither Blinn College, nor its personnel, can advise you or take responsibility for your action in this

Bomb Threat/Suspicious Package

Purpose

Threats to life or property can be made in a variety of methods. The threat of explosive devices or suspicious and unattended items are two similar forms of threat. This procedure will help ensure the proper response to this type of incident.

Anyone finding a note or receiving a call of a bomb threat or finding a suspicious package shall follow this procedure. The Blinn College Police and the Emergency Management/Safety Manager shall have authority over the incident and will assess the situation and determine appropriate actions.

Procedure

Phone Call:
1. Remain Calm. Obtain as much information as (Use the Bomb Threat Checklist to assist you – See Below).
2. Try to obtain the following:
  1. Location of Bomb (bldg., floor, room, )
  2. When it will go off
  3. What does it look like
  4. Caller’s Name
  5. Write down the exact words used by the caller
  6. Where is the caller
  7. What will make it explode
  8. Background noise
  9. Write down any and all information you see on the Caller ID screen
3. Immediately notify the Blinn College Police Department
4. Do not tell others and call for evacuation
  1. Evacuations must be safe and controlled
  2. Refer to policy statement
5. Do not use cell phones
6. Always follow the instruction of the Blinn Police, Blinn Emergency Management/Safety, Police and Fire agencies.
Written Threat:
1. Handle as little as possible
2. If email:
  1. DO NOT DELETE
  2. LEAVE ON SCREEN
3. Immediately notify the Blinn Police
4. Do not tell others

Suspicious or Unattended Package:
1. DO NOT TOUCH
2. Signs of suspicious package are:

No return address
Excessive tape or string
Ticking sound
Protruding wires or aluminum foil
Strange odor
Stains
Incorrect titles
Unexpected delivery
Poorly written or misspelled
Restrictive notes (Personal, Confidential, )

Immediately notify Blinn Police
DO NOT USE CELL PHONE within 100feet of package
Keep others away
Always follow the instruction of the Blinn Police, Blinn Emergency Management/Safety, Police and Fire agencies

Evacuation or Shelter in place:
1. After the Blinn Police or Emergency Management have assessed the situation, an evacuation or shelter in place may be ordered
2. Follow the directions of the emergency personnel and stay calm

Bomb Threat Check List

Date: / / Time of Call: AM PM Time Caller Hung Up: Number on phone call ID: Number Where Call Was Received:

ASK CALLER

Where is bomb? When will it go off?

What does it look like? Why? About Caller

Name: Where is Caller?

Age: (estimate) Is voice familiar: Yes No Accent Yes No Male Female Calm Angry Excited Crying Slurred Stutter Lisp Deep voice High voice Disguised voice Other:

Threat Language

Incoherent Message read Taped Irrational Profane Well Spoken Other:

Background Sounds

House Animal Street Conversation Music Machine Shop Motor PA system Other:

Other Information

Your Name: Phone:

Building Evacuation

Purpose

There are many situations that may call for a building to be evacuated. If unsafe condition(s) occur, building occupants will be evacuated.

In an emergency, the following will have the authority to initiate a building evacuation:

Blinn Emergency Management/Safety Manager
Blinn Police Department
Blinn CIRT
Blinn Director of Housing

Procedure

Occupants should walk to the nearest designated and usable NOTE: The nature of the emergency may make some exits unusable. Be familiar with alternate exits.
DO NOT use

Shut all doors on the way Do not lock.

Proceed directly to the assembly area and await further instructions. DO NOT leave the assembly area unless you have been given clearance to do If the designated assembly area is not accessible, proceed upwind and out of the immediate area to a safe location. Wait for further instructions.
Accountability
1. Once an Evacuation has been initiated and occupants are assembled in the designated assembly area, a building accountability will be conducted by emergency personnel to ensure the building has been completely evacuated.
2. All persons must evacuate if asked to do so by any Blinn emergency

Critical Incident Response Team (CIRT)

Purpose

There are times when various situations will need trained first responders. The Critical Incident Response Team (CIRT) is a group of volunteers, from faculty and staff, who are trained in various first responder topics and skills. This group will be able to assist Blinn Emergency Management and Police in a variety of situations. A CIRT may be established based on need and available personnel.

Scope of Authority

The CIRT will come under the oversight of the Blinn Emergency Management/Safety Manager. Each campus team will come under the direction of the Blinn Police Department and/or assigned team leader, depending on the emergency situation. The campus team leader will be responsible for establishing training, record keeping, and other related activities and duties.

The Blinn Emergency Management/Safety Manager will act as a resource and advisor to the campus CIRT teams. The Emergency Management/Safety Manager will be advised of all activity and training and may oversee operations as needed. When activated, the CIRT members have full authority to conduct their assignments, duties, or activities.

Membership

CIRT is a volunteer organization whose members are faculty and staff of the college. There is no compensation for their time or service. Members are encouraged to meet a minimum of 60% attendance at training sessions for campuses having year round training and 50% for those campuses training only during the fall and spring semesters. Attendance below that will be reviewed to assess membership. It will be up to the CIRT leadership at that campus to evaluate and make recommendation to the member that falls below the recommended number of trainings. Trainings can be made up through approved methods which will meet the attendance requirement to be determined by the local team leader.

Team Structure

The team will follow the Incident Command System guide for structure and organization in emergency operations. Typically CIRT will be in the Operations Section. Within the team structure itself, the position of Team Leader will be established. The team leader will assist in management of team direction in emergencies and will lead, assist or help organize trainings and assist the director with other duties associated with CIRT. Other positions may be implemented as needed at each location.

Training

Training sessions will normally be conducted once each month for a specified time appropriate for the subject. Some locations may choose to suspend training for the summer months. There may be circumstances where a monthly session may be cancelled or an additional monthly session scheduled.

Training will be over a variety of topics. Within a 4-year period, CIRT members will be given instruction/continuing education in ten basic areas:

Searches
Evacuations
Fire Extinguishers
Incident Command System (ICS)
Crowd Management
Traffic Control
Lifting and Moving
Basic First Aid including AED
Lockdown
Shelter in Place

Each location may be on a different training schedule. For example, one location may start cycle in January and another may start in September. There is no set order of the training and other training(s) are at the discretion of each team leader and can be over a variety of topics.

In some cases, the training may be audio or video recorded for those who cannot make a training session. There may be other means available for makeup of a session(s) and these should be approved through the individual campus CIRT leadership.

Equipment and Supplies

Each team member will be supplied with basic equipment and supplies. Upon leaving CIRT, all issued supplies and equipment must be returned to the director or CIRT Team Leader.

Identification

Each CIRT member will be given an identification card or a CIRT designation can be printed on a college ID card. The members should carry both their college ID and their CIRT ID if separate. The college ID will serve a verification they are a college employee while the CIRT ID will verify they are a member of the emergency response group and are authorized to be on campus and performing assigned duties.

Activities

The main goal of CIRT is to act as first responders in a variety of emergency situations. Additionally, at various times through the school year, the team may host functions that will promote safety and emergency awareness for the entire College District. Examples will include (but not limited to): the showing of safety or emergency videos, working a booth/table at school functions, or assisting with crowd management at large events.

Communication

The primary means of communication will be by radio or member’s cell phone, depending on the location and need. Each building that has a CIRT member will be supplied a radio. The main communication means should be plain language as codes can be misleading or misunderstood.

Activation

CIRT may be activated on a variety of situations. Typically they will used to assist in (but not limited to):

building evacuations
searches
crowd/traffic management
other safety related actions

The CIRT assignments will come under the direction of the Blinn Police or Emergency Manager and will be dependent on situation and need. At no time should the assignments be beyond the training or capability of the team. Small incidents can be managed at the local level without activation of CIRT.

Incident management is situation dependent. If an incident requires additional resources, may involve or impede more than one college function or operation, or will be of significant interest to internal or external stakeholders, the Blinn College Incident Management Team (IMT) should be activated. In this situation, CIRT will fall under the Operations section as described in Team Structure. The difference between CIRT and IMT is CIRT is an emergency/incident response group, and not an emergency/incident management team that is responsible for a broader range of actions such as planning, media relations, and long term incidents. Typically, if the IMT is activated, there will be a unified command structure (in line with the ICS standard) since other agencies (fire, city police, etc.) may also be involved.

Elevator Emergencies

Purpose

It is possible that an elevator will malfunction. This may be due to power failure, mechanical malfunctions, and electrical circuit failures, as well as other causes. It is important to understand the proper response to this situation if it occurs.

Procedure

If you are trapped in an elevator:
1. Remain calm
2. Use the emergency communications device located in the elevator to alert authorities of the problem
3. Do not try to force the doors open
4. Do not try to exit from any door or service hatch
If you are notified that someone is trapped in an elevator:
1. Call the college police
2. Encourage the occupants to remain calm
3. Direct the occupants to use the emergency communications device located in the elevator
4. Do not try to force open the door or attempt rescue

If you find an elevator is not functioning:
1. Do not force the doors open
2. Do not try to manually override the elevator system
3. Call the maintenance department and report problem

In case of fire NEVER use the elevator, take the stairs

Emergency Response Plan

See https://www.blinn.edu/admnpolicy/Safety-Program-Emergency-Response-Plan.pdf

Hostage Situations

Purpose

It is possible that an extreme condition may occur in which one or more individuals would become a hostage. If an extreme condition exists, Blinn College will initiate a lockdown. This is a defensive effort to help mitigate the effects of a hostage situation.

Procedure

Blinn Police, the Emergency Management/Safety Manager, or Blinn IMT will initiate a
911 will be called or local police notified as needed to assist in hostage

If you are being held hostage:
1. Be patient and calm
2. Follow the instructions of your captor
3. Do not appear hostile or aggressive
4. Do not stare at the captor
5. Do not attempt to engage the captor
6. Do not talk down to the captor
7. Be observant

You have the option to engage or try to flee from the captor if you feel your life is in immediate danger or there is no other option for you to make. This is a personal decision that you must Blinn College, nor its personnel can advise you or take responsibility for your action in this situation.
When helps arrives, expect the authorities to take control of the This means to immediately follow all their directions without question or hesitation.
Be If you are escaping from or have been released by the hostage taker, law enforcement may ask you questions regarding the surroundings and situation.

Do not communicate information with Keep communications restricted to emergency responders.

Hurricane Preparedness

Purpose

Hurricanes and other tropical weather events are extremely dangerous. Preparation for tropical weather events will help minimize risks to students, faculty/staff, visitors and property. This procedure will provide general guidance and specific duties that will be performed before, during, and after a tropical weather event.

Hurricane Command Staff

Hurricane Command Staff are composed of essential personnel who will be assigned based on need and will be at a designated Emergency Operations Center (EOC) if required. Only command staff and college executive council have authorization in the EOC. Principals of the Incident Command System will be used in EOC.

General Tropical Weather Information

Definitions:

Tropical Storm - Sustained winds of 39-73 mph
Hurricane - Sustained winds of 74 mph or higher
Major Hurricane - Sustained winds of 111 mph or higher
Tropical Hurricane Classification (Saffir-Simpson Wind Scale):
1. Category 1 74-95 mph
2. Category 2 96-110 mph
3. Category 3 111-130 mph
4. Category 4 131-155 mph
5. Category 5 >155 mph

Projected Landfall - For this procedure, landfall predicted to be between Corpus Christi, Texas and Beaumont, Texas.

Projected Landfall Phases:

Phase 1 - Anytime a named storm enters or forms in the Gulf of Mexico
Phase 2 - Any projected landfall within 120-72 hours of landfall
Phase 3 - Any projected landfall within 72-24 hours of landfall
Phase 4 - Any projected landfall within 24-0 hours of landfall
Phase 5 - Post storm/recovery

Procedure

Administrative Committee Meeting will occur:
1. Beginning of each phase unless other arrangements have been made
2. As significant changes occur that necessitates a formal meeting
Phase Holding
1. The Administrative Committee may determine that the college will remain in a particular phase based on storm conditions.
  1. Certain tasks may be added or deleted based on
  2. Phases may be implemented if the Administrate Committee expands the projected landfall area.

Phase I
1. Administrative Committee meets to set strategy:
  1. Formal meeting or
  2. Phone conference or
  3. Email
2. Emergency Management and/or Police attend any Washington/Brazos/Austin/Fayette County hurricane briefings.
3. Email sent to faculty/staff announcing Phase I
4. Each department begins their Phase I action
  1. Each department/group will have a plan (see addendum for examples of tasks)
  2. Plan will be submitted to the Emergency Management/Safety Manager yearly
  3. Will be accessible to their staff/department via:
    1. Hard copy or
    2. Web site or
    3. Electronic media
  4. Phase II
    1. Administrative Committee meets to set strategy
      1. Formal meeting or
      2. Phone conference or
      3. Email
    2. Emergency Management and/or Police attend any Washington/Brazos/Austin/Fayette County hurricane briefings
    3. Select possible EOC
      1. Start preparation on EOC
      2. Select alternate site and plan potential move
      3. Housing to begin any preparations that may be needed
      4. Food service to begin any preparations that may be needed
      5. Information Technology to begin any preparation for:
        
        Back up
        
        Shut down

Other necessary tasks

Phase III
1. Administrative Committee meets to set strategy
  1. Formal meeting or
  2. Phone conference or
  3. Email
2. Emergency Management and/or Police attend any Washington/Brazos/Austin/Fayette County hurricane briefings
3. Prepare a statement for Blinn Alert
  1. Preliminary storm statement (if needed)
  2. Action statement
  3. Obtain preapproval from:
    1. Media relations
    2. Executive Council
    3. Be prepared to issue alert(s) if needed
  4. Begin office shutdown as needed
    1. Prepare for dismissal
      1. Non-essential
      2. Faculty/Staff
      3. Student
      4. Begin dismissal/evacuation if needed
    2. Dismiss Hurricane Crew
      1. Released to take care of any personal issues
      2. Report back at beginning of Phase IV
    3. Request curfew authority
    4. Begin location lockdown
    5. Begin shelter in place
    6. Prepare housing roster
    7. Develop and verify emergency telephone numbers

NOTE: BLINN COLLEGE IS NOT AN EMERGENCY SHELTER, BUT IS A SHELTER IN PLACE FOR SOME RESIDENCE HALL/APARTMENT STUDENTS AND APPROVED FACULTY/STAFF.

Phase IV
1. Administrative Committee meets to set strategy
  1. Formal meeting or
  2. Phone conference or
  3. Email
2. Hurricane Crew reports back to location
  1. Update of plan and storm
  2. Assign tasks/shifts

Close location
EOC operational
If evacuation was issued
1. Shelter in place
2. Lockdown location
3. Check on remaining dorm/apartment residents
4. Blinn Alert on close of location and curfew
No one allowed out after winds reach 50 mph without permission of
1. Emergency Management/Safety Manager
2. Chief of Police
3. Incident Commander
Establish and initiate dorm/apartment residence checks

Phase V
1. Administrative Committee meets to set strategy
  1. Formal meeting or
  2. Phone conference or
  3. Email
2. Begin recovery
  1. Damage assessments and repair
  2. Plan/schedule return of personnel
  3. Plan/schedule return of students
  4. Plan/schedule startup of college
3. Prepare a statement for Blinn Alert
  1. Preliminary store statement (if needed)
  2. Action statement
  3. Obtain preapproval from
    1. Media relations
    2. Executive Council
  4. Shutdown EOC
  5. Cancel Hurricane operations
  6. Release hurricane crew to take care of personal issues as/if needed
  7. Return to normal operations or recovery operations if needed

ADDENDUM

Below are examples of activities that could be performed by various departments in different phases of our hurricane plan. Please note, these are examples and although they may be used, they are not necessarily the only items that could or should be performed, nor are all departments or sections listed. It is recommended that a check sheet be developed by each department and section to help simplify and easily identify activities. Keep in mind, that a plan showing your department’s activities for each phase must be submitted to the Emergency Management/Safety Manager. Additionally, these plans must be reviewed and updated by May 1 of each year.

Hurricane season begins June 1 of each year and this will allow time for formal review, revision, update, and implementation.

Maintenance

Phase I:

Stay alert to all hurricane communications Inventory supplies and order deficiencies Inspect grounds for loose items and pick up area

Assign work crews and duties for any phase II activities

Phase II:

Stay alert to all hurricane communications

Secure all vehicles (return to maintenance, fuel, etc.)

Check operation of emergency generators and battery backup systems Tie down/secure all loose equipment (carts, trailers, containers, etc.)

Establish hurricane crew and submit list to Emergency Management and Police Prepare barricades, sandbags, potable water containers, etc.

Phase III:

Stay alert to all hurricane communications Obtain contact number

Prepare to release non crew members

Secure area (loose items, tie down where appropriate)

Phase IV:

Stay alert to all hurricane communications Hurricane crew back and awaits any assignments

Administrative Services

Phase I:

Stay alert to all hurricane communications Prepare for any back up of system/files

Confirm appropriate agreements for purchase and delivery of supplies

Phase II:

Stay alert to all hurricane communications

Review payroll policies and procedures regarding emergency issues Review time off policies and procedures regarding emergency issues Begin moving critical items away from windows

Phase III:

Stay alert to all hurricane communications Secure area

Prepare for release of non-essential personnel Begin covering critical equipment with plastic

Establish accounting procedures for potential FEMA reimbursements

Phase IV:

Stay alert to all hurricane communications Secure area

Academic

Phase I:

Stay alert to all hurricane communications

Phase II:

Stay alert to all hurricane communications

Prepare to back up all course information, syllabus, grades, or other class information

Phase III:

Stay alert to all hurricane communications Begin back up activities

Advise students of course procedure during the event Prepare to dismiss/evacuate

Cover all computer/electronic or other items with plastic Secure area

Phase IV:

Stay alert to all hurricane communications Secure area

Media/Communications

Phase I:

Stay alert to all hurricane communications

Phase II:

Stay alert to all hurricane communications Prepare to backup/secure systems

Phase III:

Stay alert to all hurricane communications Start any backups

Secure all systems

Begin appropriate shutdowns

Prepare release of nonessential personnel

Phase IV:

Stay alert to all hurricane communications Secure all areas

Student Services/Housing

Phase I:

Stay alert to all hurricane communications

Phase II:

Begin housing student notification and intent to leave or stay if evacuation is called Provide counseling and student assistance as needed

Prepare to back up information

Phase III:

Stay alert to all hurricane communications

Obtain accurate housing list if evacuation is ordered Help communicate curfew restrictions if instated Prepare to secure area

Cover essential electronic equipment

Phase IV:

Stay alert to all hurricane communications

Lockdown

Purpose

It is possible that an extreme condition that is of immediate threat to life or health may occur. Examples would be a hostage situation, active shooter, or other criminal activity. If an extreme condition exists, Blinn College will initiate a lockdown. This is a defensive effort to help mitigate the effects of an extreme condition.

Procedure

Stay Inside
Shut and lock all windows and doors
Stay away from windows and doors
Cover door windows
Place all cell phones on silent or turn off
Stay quiet
Wait for further instructions
Under NO circumstance should you answer or respond to anyone outside your door except for recognized and identified emergency responders
Under NO circumstances should you leave or enter a building unless directed to do so by:
1. Police
2. Emergency Management
3. Notice by Blinn Alert
4. Identifiable Public Servant

Road Closure

In some cases, Blinn emergency personnel or local Police may close all or parts of college entrances, exits or internal roads. In a lockdown situation, do not expect to be able to enter or leave the location. Expect delays. If you are not at the location, do not come to the location unless directed to do so. Announcements will be made, as necessary, through Blinn Alert and on the college web site.

Release

As soon as officials have determined the active area, other areas of the college may be placed on shelter in place or released. This will be at the discretion of the Blinn Incident Management Team, or Blinn emergency personnel. Notifications will be given through Blinn Alert. In some instances, instruction may be given in person, by Blinn emergency personnel.

Missing Person – Residential Student

Purpose

Blinn College recognizes the importance of safety for our on-campus living community. The purpose of this procedure is to establish the process for responding to reports of missing students. This procedure applies to Blinn College enrolled students who reside in on-campus housing, including on-campus apartments units owned by the college. The following procedure has been established in accordance with the Higher Education Opportunity Act (HEOA) – 2008.

Definition

For the purpose of this procedure, a student will be considered missing if a roommate, classmate, faculty member or other college district person has not seen the person in a reasonable amount of time. A reasonable amount of time may vary with the time of day and information regarding the missing person’s daily routine. Circumstances can also include, but are not limited to a report or suspicion that the missing person may be the victim of foul play.

Emergency Contact Information Designation

All students are given the opportunity to list emergency contact information. Likewise, this information can be updated as needed. Emergency designation is based on student classification as follows:

Students age 18 and over or an emancipated minor are given the opportunity during each semester to designate an individual or individuals to be contacted by the college no more than 24 hours after the time that the student is determined to be missing in accordance with these procedures. A designation will remain in effect until changed or revoked by the
Students under the age of 18 or not emancipated are pursuant to the procedures set forth below when determined to be The college is required to notify a custodial parent or guardian no more than 24 hours after the student is determined to be missing in accordance with procedures.
Residence Hall students are given the opportunity to provide their emergency contact persons and telephone numbers to the Director of Housing.
Apartment residents are also given the opportunity to provide their emergency contact persons and telephone numbers to the Director of Housing.

Procedure

Persons receiving information that an on-campus student may be missing should notify the Dorm Director.
The Dorm Director, through its Missing Student protocol, shall undertake a reasonable effort to locate the student in question.

If the student in question cannot be located through the Missing Student protocol, the Dorm Director or housing office will immediately notify the Blinn College Police.

If Blinn College Police, after initiating an official investigation, determines that the student has been missing for more than 24 hours, the Chief or his/her designee will have the missing student’s confidential contact notified. Additionally, if the missing student is under the age of 18 and not an emancipated individual, the Chief or his/her designee will also have the student’s custodial parent or guardian notified.

Severe Weather

Purpose

Severe weather can be anticipated or occur without warning, and is considered any weather condition that can pose a threat to life or property. This includes tornados and thunderstorms which can produce hail, high winds, lightning and flash floods. Planning for and properly reacting to these events will help minimize risks to students, staff, faculty and visitors.

Procedures

Severe Thunderstorm

These storms have the potential to produce high winds (greater than 50mph), hail (up to ¾ inch) and numerous lightning strikes. Storms may last 30 minutes or more and have the potential to produce flash flooding.

Shelter in Avoid gazebos, golf carts, dugouts, sheds and like structures as they are not considered safe areas.
Stay away from windows and
Avoid using electrical devices if lightning is in

Flash Flood

Sudden heavy rains can quickly fill up low lying areas. Water running downhill can create strong currents. Likewise, small creeks and drainage areas can quickly fill up with strong currents.

Shelter in place until storm
Do not drive into low areas, under overpasses or over bridges that have running water over
Do not step out into streams of fast moving water, even if in the
Wait for storm waters to recede or notification of safe

Hail

Hail can be as small as a pea or large as a softball. Large hail stones can fall at speeds of over 100mph. Hail is often associated with severe thunderstorms or tornados. Hail stones can produce severe injuries and extensive property damage.

Seek safe shelter
Do not go outside until storm has

Tornado

These are one of nature’s most violent storms. Winds can be 300mph and the base of the storm can be from a several feet to in excess of a mile wide. These storms can form suddenly and unexpectedly. Remember that a Watch condition means the formation of storms is possible and a Warning means a tornado has been sighted. If alerted a tornado is in the area, take cover and:

Seek safe shelter Sheds, dugouts, vehicles and such are not considered safe.
If traveling in a vehicle, DO NOT seek shelter under an This is not a safe shelter.
Shelter in
Stay away from exterior walls, doors and

Go to the interior of the building and stay
If possible, get under a heavy desk or other
Do not leave unless given the all
Once the storm has passed be alert for the smell of
Evacuate damaged
DO NOT re-enter a damaged building unless given the all clear by the Emergency Management/Safety Manager, Blinn College Police or other recognized public

Lightning

Lightning is a severe threat to life and property. Strikes can occur up to 10 miles from the leading edge of a storm. It is estimated that 30% of lightning strike victims are struck under clear skies before the storm arrives. Another 60% are struck under clear skies after the storm has passed. If lightning is in the area, immediate actions should be taken:

Monitor weather and be alert for thunderstorm watches and
Monitor storm conditions with a lightning
If a detector is not available, use the 30sec rule: count seconds from lightning flash until thunder is If thunder sounds 30 seconds or less from the lightning flash, the storm is 6 miles or less from your location.
If a lightning detector alerts or the 30 second rule applies, cease all outdoor activity. If sports are involved, spectators should be evacuated from the Players must leave the field. Note: Dugouts ARE NOT considered a safe area.
Seek safe shelter immediately: grounded buildings and metal vehicles (with closed doors and windows). Sheds, open-sided buildings, overhangs, fiberglass vehicles and such are not considered safe.
Activities may be resumed after 30 minutes of no lightning displays or

Shelter in Place

Purpose

There are many situations where hazardous conditions may occur. Examples in which individuals’ safety may be at risk include (but not limited to): weather, chemical incidents, or air quality concerns. If conditions warrant, building occupants will remain indoors for their safety and protection. If outdoors, individuals may be directed to the nearest shelter or other safe areas.

Procedure:

Stay inside
Do not use elevators
Stay away from windows and doors
Shut and lock all windows
Close exterior doors
If tornado warnings have been issued, go to the interior of the building along hallway walls
Wait for further instructions
Under NO circumstances should you leave the building unless directed to do by a Blinn or public service emergency responder

Timely Warning

Purpose

It is possible that serious crimes against people may occur on any Blinn College property. Additionally, some incidents may pose an ongoing threat to members of the Blinn College community. Should either of these situations occur, Blinn College shall develop timely warning notices to notify the college community.

Communication

All communications regarding timely warnings will be directed through:
1. Blinn Chief of Police
2. Designated Cleary Officer
3. Blinn Emergency Management/Safety Manager
4. Blinn Director or Assistant Director of Media
All timely warnings and updates will be disseminated through the Blinn Alert System, Blinn College email, or posted on the Blinn College Website and bulletin boards as determined appropriate for the situation.
Written timely warnings may be posted in Blinn College buildings with the following restrictions:
1. Authorized by 1, 2, or 3 above
2. Printed on distinctive color paper
3. Once the incident has been controlled, the warning shall be removed

Procedure

Timely warnings will be distributed for the following:
1. Crimes
2. Arson
3. Criminal homicide
4. Robbery
Cases of aggravated assault and sex offenses shall be considered on a case-by-case basis, depending on:
1. The facts of the case
2. The information known by the Blinn College Police
Timely warnings may be distributed for other crimes as deemed necessary by the Chief of Police or designee in their absence
Before any timely warnings is disseminated, it shall be written/reviewed by:
1. For all criminal acts:
  1. Chief of Police
  2. Cleary Officer

Emergency Management/Safety Manager
Director of Media Relations

For all non-criminal acts:
1. Director of Media Relations
2. Emergency Management/Safety Manager
Continuous warnings updates:
1. Reviewed by:
  1. Chief of Police
  2. Emergency Management/Safety Manager
2. Disseminated by:
  1. Director of Media Relations or designee
  2. Emergency Management/Safety Manager or designee