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Administrative Regulations Home Recording of Class Lectures by Students Quiet Hours and No Loitering Purchasing Procurement Card (P-Card) Printing Guidelines Payment of Medical Care Costs for Student Athletes Parking and Traffic Regulations Outside Employment Excused Absences for Students Called To Active Military Service Blinn Announcement (Mass Email) Guidelines Building Access Key and Card Regulation Institutional Scholarships/Pell Grant Award Coordination Information Resources Acceptable Use, Security and Copyright Infringement Incivility Protocol Hiring Manager’s Guide For Faculty and Staff Graduation General Educational Development Test Administration Flexible Work Schedules Financial Support for Student Organizations Final Course Grade Appeal Faculty Workload, Teaching Load, and Office Hours Faculty Professional Development Unearned Tuition Assistance Funds Facility Naming Rights Externally Funded Grants and Contracts Expulsion of Students from Class Expressive Activities on Campus by Students and Employees Employee Progressive Discipline Employee Performance Evaluations Assistance Animals - Emotional Support Animals Cell Phone Allowances Emergency Response Plan Employee Book Voucher Emergency Procedures Manual Athletic Department Drug Testing Drug and Alcohol Prevention Program (DAAPP) Disposal of Property Display Screen Guidelines Discretionary Time Direct Deposit, Payroll Capital Asset Guidelines Campus Security Authorities Campus Carry Information Systems and Services Information Systems and Information Integrity Information Systems and Communications Protection Information Systems Supply Chain Risk Management Information Systems Security Planning Administrative Organization Plan - Councils and Committees Information Systems Security Assessment and Authorization Information Systems Risk Assessment Prohibited Technologies and Covered Applications Information Systems Media Protection Information Systems Maintenance Information Systems Security Program Information Resources Acceptable Use, Security and Copyright Infringement Information Systems Incident Response Information Systems Identification and Authentication Information Access Control Photo Identification (ID) Card Faculty Credentialing Procedures Blinn Alert Notification Student Code of Conduct Approved Vendors for Apparel and Promotional Items Alternate Work Location Admission Requirements and Registration Eligibility Web Accessibility Board Policy/Administrative Regulations Development and Approval Quarantine Leave for Certain Law Enforcement and EMS Personnel Outdoor Intramural Spaces Guidelines Name, Image, and Likeness Indoor Tabling Guidelines Hazing Prevention Credit by Examination, Prior Learning Assessment, Awarding Credit Additional Education During Term of Employment Post Accident Drug and Alcohol Testing Personal Leave Prohibition Against Inducements, Commission and High-Pressure Recruitment Tactics for Service Members Continuity of Operations Plans Employee Complaints Community Users of the Blinn College Library College District Closures College District Brand Guidelines College Catalog Policy Information Systems Physical and Environmental Protection Information Systems Personnel Security Information Systems Contingency Planning Information Systems Configuration Management Information Systems Awareness and Training Information Systems Audit and Accountability Awarding Incomplete Grades Athletic Awards Criteria Assessment of Instructional Programs and Courses Board Policy CS - Information Systems

Building Access Key and Card Regulation

Effective Date: February 10, 2020; amended August 20, 2021, February 1, 2023, and May 29, 2024
Board Policy Reference: CHC

Purpose

This regulation provides the procedure and authority for auditing and regulating College District key/access card issuance and return. The purpose of this administrative regulation is to provide security for campus facilities and to facilitate the management of keys and access cards.

It is the intent of the College District that exterior entrances for all buildings shall be locked outside of normal scheduled hours to maximize the security of the buildings, occupants, and building contents.

Applicability

This policy applies to all locking devices securing College District facilities and those individuals authorized to use them. All key and building access card holders are responsible for the keys/cards assigned to them.

The Office of Housing and Residence Life manages campus housing and keys/cards for residential facilities. Residential facilities are not covered by this policy.

The Chancellor or designee may approve exceptions to this regulation on a case-by-case basis.

General Information

The Facilities Department issues keys and access cards. The College District prohibits duplicating or lending keys/cards.
Employees must report damaged, lost, or stolen keys/cards to the appropriate Executive Dean within two business days.

Requesting Access

Authorization for Access:: The online Blinn College District Key Request Form located in the forms section of myBlinn must be completed by the employee’s supervisor. All employee Key Requests must be approved by the Vice Chancellor in the employee's chain of command and the appropriate Executive Dean. Keys/cards for any exterior building access point that are not classified as “master” or above require approval by the Executive Vice Chancellor. Keys/cards classified as “master” or above require approval by the Executive Vice Chancellor and the Chancellor. The Blinn College District will not issue keys without proper authorizations. The employee will receive an email notification when the keys are ready to be picked up.
Temporary Access for Contractors and Non-Employees:: Contractors and non-employees must request temporary key access from the Facilities Department. The Facilities Department shall obtain approval from the appropriate Executive Dean and Vice Chancellor. Keys/cards for any exterior building access point that are not classified as “master” or above require approval by the Executive Vice Chancellor. Keys/cards classified as “master” or above require approval by the Executive Vice Chancellor and the Chancellor. The Blinn College District will not issue keys without proper authorizations.
Requests for Replacement Keys/Cards:: Employees must report damaged, lost, or stolen keys/cards to their supervisor and appropriate Executive Dean within two business days. The online Blinn College District Key Request Form located in the forms section of myBlinn must be filled out by the employee’s supervisor to request replacement keys/cards. The request must include an explanation for the circumstances of the request. The cost for each replacement key/card is $25 and is the responsibility of the employee. The affected employee may submit a written request for an exception to this portion of the regulation to the Chancellor or designee.

Key/Access Card Return

Upon separation of employment or change in job duties, the affected employee is responsible for returning all College District keys and access cards assigned to the employee. Failure to return College District property upon separation of employment or change in job duties may result in a deduction from the employee’s final paycheck or a $25 fine.
If, during the annual audit, it is determined by an employee’s direct supervisor that the employee no longer requires key/card access, the employee’s direct supervisor must retrieve the key/card at that time and give the key to Facilities within five business days.

Non-Compliance

Failure by individuals, departments, or units to follow this regulation may result in disciplinary action in accordance with College District policies, regulations, and procedures as appropriate.