BLINN COLLEGE
ADMINISTRATIVE POLICY MANUAL
Blinn College Faculty Evaluation System
Appendix G





Purpose

1. To provide information in a formal and periodic manner to each instructor about the relative strengths and weaknesses as an instructor and the performance in the overall instructional process. With this knowledge the instructor can work to eliminate weaknesses and improve instruction and guidance given to students.

2. To make available to the Division Chairman, Dean of Academic Affairs, Vice President Academic Affairs, and President information concerning each instructor that would allow them to: (1) counsel with the instructor on areas requiring improvement; (2) make judgments in matters of assignment, promotion, and retention.

 Evaluation Procedures to be Used 1. Student Evaluations. A faculty evaluation instrument developed by the Educational Effectiveness committee will be used. Following faculty evaluation system guidelines, all students enrolled in each instructor's course will be asked to evaluate the instructor. To ensure uniform administration, the evaluation of each instructor will be administered by the Division Chairman or a designee. The instructor will leave the classroom while the students are completing the evaluations.

The Division Chairman shall collect the student evaluations for the division and note any unusual circumstances, related to any section, that might adversely affect the ratings. The chairman is responsible for forwarding the documents to the designated administrator for processing.

The results of the student evaluation should be reviewed in context using additional information provided for this purpose. Longitudinal data developed for a two-year period provide the necessary context when reviewing the current student evaluation results. A summary of the instructor's performance on past evaluations is also necessary to provide for a meaningful review of the results. Comparative data developed with regard to the individual instructor, the specific course, the division, and the institution will also be of value. A review of the instructor's rating for each objective item on the student evaluation as well as the overall rating per course and per instructor is also a critical part of the total evaluation process.

2. Supervisor's Evaluation. The chairman of each division will evaluate each instructor in the division using the designated instrument. An evaluation document for part-time, adjunct, and full-time faculty members has been developed for evaluation purposes. The content of each of these three documents is based on the approved institutional responsibilities for each of these three faculty populations. The expectation is that the instructor should receive a "meets expectations" for each item on the evaluation. If the supervisor determines that a higher or lower rating is appropriate, comments must be provided.

The Division Chairman will also review as part of the evaluation process grade point distributions including withdrawals, course inventory results, course tracking, representative course examinations, course information sheets, class handouts, and any other appropriate document related to classroom instruction.

3. Self-Assessment. The self-assessment instrument provides the faculty member with an opportunity to identify and discuss activities at the division and/or institutional level. This document also provides the instructor the opportunity to identify and discuss activities which address the institution's professional growth/development policy. An integral part of this document is the professional planning aspect. In the document the faculty member provides specific feedback on accomplishment of stated personal professional goals and develops goals as well for the next academic year. These personal professional goals may be viewed as the initial step in the institutional process of reviewing and setting division goals for the next academic year. The self-assessment instrument also affords the instructor an opportunity to review and reflect on evaluations by students as well as the supervisor and respond to those evaluations. Each instructor shall complete the instrument and submit it for the review of the Division Chairman. Determination of a Rating

Each component of the faculty evaluation shall have the following value or weight.

Student Evaluation, 60%

Supervisor's Evaluation, 30%

Self-Assessment, 10%

Administration of the System and Dissemination of Records

The responsibility for administering the faculty evaluation system and implementing its procedures shall be that of the Vice President Academic Affairs

The Vice President Academic Affairs shall keep two separate files for each faculty member: (1) the standard personnel file (including such items as transcripts, application, recommendations, service record); (2) a file of the evaluation records as detailed by this system. Access to the evaluation records shall be strictly limited to the President, Vice President Academic Affairs or his designee, Deans of Academic Affairs, Division Chairmen, faculty member and others as provided by law.

The faculty member shall be advised when any document is placed in the evaluation file and both the instructor and the Division Chairman and/or the Vice President Academic Affairs shall sign and date the document. The faculty member shall be entitled to a photocopy of any document in the file.

Evaluation Conference

To provide for an open exchange of information and opinion and, thus, a means for utilizing the data collected in the evaluation process, the Division Chairman shall meet privately with each instructor in the division to discuss the evaluation results for each element of the process. All evaluation forms are retained by the Division Chairman for use in this conference. The student evaluation forms should be given to the faculty member for review purposes and then returned to the Division Chairman at a designated time. Student evaluation forms should be destroyed when returned to the Division Chairman.

Using student evaluations administered during the fall semester, faculty evaluation conferences are conducted during the spring semester. Early in the spring semester, January or February, division chairmen and faculty members review the student evaluations. At this time division chairmen evaluate faculty members in the division and schedule a conference to review each faculty member's student evaluations, supervisor's evaluation, and the self-assessment document for the current academic year. The faculty member then completes a self-assessment document for the next academic year and schedules another meeting with the Division Chairman, if necessary. Student evaluations conducted during the spring semester are reviewed with faculty members by the Division Chairman when they return for the fall semester.

Timetable***Revised*** 9/18/2009

Student evaluations of faculty members are conducted during a four-week period preceding final examinations during the fall semester. Faculty members on a semester or a one-year contract have all sections of all courses evaluated during the fall semester. Once a faculty member receives a two-year contract, one section of each course taught by the instructor is evaluated rather than all sections of all courses. The sections to be evaluated will be determined by the Division Chair in consultation with the instructor. Even if the number of course preparations exceeds three, a maximum of three sections are evaluated. All sections may be evaluated if the Division Chair believes it is necessary. During the spring semester and summer sessions, student evaluations are conducted for those instructors joining the faculty.