Organizer and presenter best practices

Follow the suggestions in this topic to help make your online meeting or conference call a success.

In this article


Schedule the meeting

When you’re scheduling the meeting, consider the following suggestions:

  • Give a presentation to a group of more than 40 people
  • Invite people who don’t have an account on your network
  • Discuss something confidential
  • Prevent others from viewing or editing your handouts before the meeting

For details, see Set meeting or conference call options.

  • If you’re inviting people inside your organization who don’t have Microsoft Lync 2010 communications software installed, or if you’re inviting people outside your organization, review the features and installation requirements of other supported clients. For details, see Join from a computer without Lync 2010 installed.

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Prepare for the meeting

Before the meeting, consider the following suggestions:

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Lead the meeting

During the meeting, consider the following suggestions:

  • Manage or interact with individual meeting participants by right-clicking their names and then choosing the command you want.
  • For the best computer audio sound quality, ask participants to keep their lines muted unless they are speaking. You or other presenters can also mute individuals or everyone other than the person who is speaking.
  • Monitor the meeting roster for the following indicators:
  • An audio device that is causing interference
  • Participants who are having difficulty with audio, video, or sharing connections

For details, see Conduct a meeting as a presenter.

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